Which documents should I prepare?

For every notarial act

Minimum documents – we will give you the full list for your matter once you contact the office

• Valid identity card or passportForeign nationals – a passport or an identity document issued in an EU country; it is useful to have your PESEL number, if one has been assigned.
• Information on marital status and marital property regimeIf there is a prenuptial agreement – a copy of the marital property agreement or court judgment.
• If acting through an attorney – a power of attorney in the required form
• For a company or other legal person – an extract from the KRS and the document of authorisation
• PESEL number not restricted on the day of the actIf your PESEL is restricted, lift the restriction before your visit – how to do it.

Selling a flat (separate ownership)

Minimum documents – we will give you the full list for your matter once you contact the office

A flat with an established land and mortgage register.

Seller

• Land and mortgage register number of the flat
• Document of acquisition: notarial deed, court decision confirming acquisition of an inheritance together with division of the estate, or certificate of succession
• Certificate from the tax office confirming payment of, or exemption from, inheritance and gift taxIf the flat was acquired by inheritance or gift less than 5 years ago.
• Energy performance certificate for the flat
• Certificate from the homeowners’ association or property manager confirming no arrears in chargesRecommended.
• Certificate confirming that no persons are registered as residentRecommended.
• Bank account number for payment of the price

Buyer

• Identity document, information on marital status
• Information on the method of payment and the source of funds

Cooperative ownership right to a flat

Minimum documents – we will give you the full list for your matter once you contact the office

• Certificate from the housing cooperativeConfirming the right, the land and mortgage register number or that none exists, the floor area of the flat and the absence of arrears. The certificate should be current.
• Land and mortgage register number, if one has been established
• Document of acquisition of the right (allocation, agreement, notarial deed, inheritance decision)
• Energy performance certificate for the flat

House or plot

Minimum documents – we will give you the full list for your matter once you contact the office

• Land and mortgage register number and document of acquisition
• Extract from the land register (and an extract from the cadastral map if the plot is being divided)
• Extract and map from the local zoning plan, or a certificate of the designated land use / a planning permission decision (decyzja o warunkach zabudowy)
• Certificate stating whether the plot lies within a revitalisation area or a Special Revitalisation ZoneRelevant to the municipality’s right of pre-emption.
• Certificate stating whether the plot is covered by a simplified forest management plan or a decision on the state of forest
• For a new division – the decision approving the division
• For a house – an energy performance certificate

Loan and mortgage

Minimum documents – we will give you the full list for your matter once you contact the office

Buyer with a mortgage loan

• Loan agreement
• Documents and declarations required by the bank for the deed (e.g. the wording of the declaration establishing the mortgage)

Seller with a mortgage

• Bank certificate stating the outstanding debt and the account number for repayment
• The bank’s commitment to issue consent to removal of the mortgage after repayment

Gift

Minimum documents – we will give you the full list for your matter once you contact the office

• Identity documents of the donor and the recipient
• Land and mortgage register number and the document of acquisition of the property
• Documents confirming the family relationship, if needed for the tax exemption
• For a plot – an extract from the land register and information on the designated land use
• Energy performance certificate (recommended)

Certificate of succession and will

Minimum documents – we will give you the full list for your matter once you contact the office

Certificate of succession

• Short copy of the deceased’s death certificate
• Copies of the heirs’ birth certificates and, where a surname has changed, marriage certificates
• The will (original), if one was made
• Attendance of all statutory and testamentary heirs with their identity documents

Will

• Identity document
• Details of the persons appointed as heirs or legatees (first name, surname, date of birth, address)
• For a vindication legacy – details of the asset (e.g. land and mortgage register number)

Prenuptial agreement and division of assets

Minimum documents – we will give you the full list for your matter once you contact the office

• Identity documents of both spouses
• Copy of the marriage certificate (for an agreement during the marriage)
• For division of assets – land and mortgage register numbers and documents of acquisition of the assets

Limited liability company and meetings

Minimum documents – we will give you the full list for your matter once you contact the office

• Details of the shareholders and management board members (identity documents, PESEL numbers, addresses)
• Business name, registered office, PKD codes, share capital and allocation of shares
• For a meeting – a current KRS extract, the articles of association, draft resolutions and the attendance list

Power of attorney, signature certification, occasional lease

Minimum documents – we will give you the full list for your matter once you contact the office

Power of attorney

• Identity document of the principal
• Details of the attorney: first name, surname, PESEL number, address
• Scope of the authorisation; for real property – the land and mortgage register number

Signature certification

• Identity document
• The unsigned document

Declaration for an occasional lease

• Identity document of the tenant
• The lease agreement (or its draft) and the address of the leased premises
• The address of premises to which the tenant could move and – for an occasional lease – a declaration by the owner of those premises with a notarially certified signature